The same project is often published on several platforms, which makes links and versions easy to lose. This article shares a simple system for individual creators.
Keep one main file per project
Keep one set of source files and one final edit per project. Store platform-specific versions separately.
Avoid copying the same file into multiple folders, which leads to version confusion.
Record publish links for every platform
Use a spreadsheet to record titles, publish dates, platform links and covers.
Links can expire, so also keep a screenshot or an exported copy.
Maintain a permission log
For your own content, keep source files and timestamps. For third-party assets, record permission details.
Co-created work should define scope of use to avoid disputes over commercial or edited versions.
Build a simple publishing flow
A reliable order is: finalize -> convert -> publish -> record links -> archive and back up.
A fixed workflow reduces missed posts and lost files.
Quick steps
- 1.Create a main folder for each project
- 2.Record publish links and dates
- 3.Keep a permission and copyright log
- 4.Publish and archive with a fixed workflow
FAQ
Do I need to duplicate files for each platform?
No. Keep one main file and generate platform-specific versions when needed.
How do I record permissions?
Log the source, scope and expiration of each permission, and keep emails or screenshots.
What if a link stops working?
Check links regularly and keep publish screenshots or platform exports in your archive.